Department of Materials Academic Committee (DMAC)

Membership | Contact |Terms of Reference | Minutes of Meetings| Agendas for Meetings

Membership

Name	Initials	Status	Capacity	From	To
Adrian Taylor	AOT**	Director of Studies, Chair of DMAC, Chair of Faculty	Ex officio	HT04	-
Peter Nellist	PDN	Chair of Tutors' Committee	Ex officio	HT08	-
Chris Grovenor	CRMG	Head of Department	Ex officio	MT09	-
Keyna O'Reilly	KAQOR	Part II Project Organiser, Practical Class Organiser	Ex officio	MT11	-
Simon Benjamin	SCB	Member	Elected	MT09	TT15
Andrew Watt	AARW	Member	Co-opted	MT12	TT15
tbc	-	Member	Co-opted	MT12	TT15
Philippa Moss	PJM*	In attendance	Secretary	-	-
Chairpersons of JCCU & JCCG	-	In attendance	Student Representatives	-	-
Assistant Registrar (MPLS Division)	-	To receive agenda, papers and minutes	-	-	-

**Chairman; *Secretary;

Graduate Studies Panel: CRMG, AOT, SCB
Nominations Committee: Head of Department, Director of Studies, Chair of Faculty

Contact Information

Enquiries should initially be directed to the committee secretary (see above).
The Department of Materials uses maillists to contact all members of the committee. The maillist for this committe e is dmac@materials.ox.ac.uk. For a full description of the maillist and how to use it pl ease read the further information about maillists

Department of Materials Academic Committee : Terms of Reference

Membership

Membership of the committee shall consist of:

Ex Officio the Director of Studies (Chair)
Ex Officio the Chair of the Faculty
Ex Officio the Chair of Tutors' Committee or nominated deputy
Ex Officio the Part II Project Organiser
Ex Officio the Practical Class Organiser
Ex Officio the Head of Department or nominated deputy
One member of staff directly elected by and from the Faculty of Materials
Up to four members to be co-opted by the committee from the members of the Faculty of Materials to make up the total number of members to seven (this is necessary if one or more of the ex officio roles is held by the same person)
Not more than two additional members to be co-opted by the committee from the members of the Faculty of Materials

In Attendance

The student Chairpersons of JCCU and JCCG attend the first meeting of each term in order to raise with the Committee any issues that they think relevant.

The Deputy Administrator (Academic) is the Secretary to the Committee

Notes

Graduate Studies Panel (as sub-committee) of 3 (ex-officio Director of Studies and Head of Department and one member elected by Faculty), to handle graduate academic matters as necessary. 1 at least a member of DMAC.
Nominations Committee as sub-committee of 2 or 3 (ex-officio Director of Studies, Head of Department and Chair of Faculty).
Any other individual, including those from other departments or Faculties, may be invited to attend for a single meeting or series of meetings at the discretion of the committee for consideration of particular matters.
Except for ex officio members, the period of service shall normally be three years and the total period of continuous service shall not normally exceed six years. Members may be re-appointed or re-co-opted but in order to provide continuity, wherever possible periods of service will be arranged so that no more than half the members of the committee change in any one year.
Membership will normally start from 1 October.
In the absence of the Chairman, a person nominated by him or her shall be the chairman of the committee, failing this, a member of the committee elected by it for the occasion shall serve as chairman.
The Deputy Administrator (Academic) shall serve as secretary to the committee.
Four members of the committee (excluding members co-opted under rule 9 above) shall be necessary to constitute a quorum.
The committee shall normally meet at least once during each full term, normally at a regular time and week of term as shall be determined by the committee, and at any such other times as may be considered necessary.
The agendas of meetings will be circulated to the Faculty in advance of those meetings. Confirmed minutes of meetings will be circulated to the Faculty. Circulation will be via the Department website.
All matters that require changes to Examination Decrees and Regulations shall be submitted to the Faculty for approval.
If a proposal of the Academic Committee is opposed by six or more members of the Faculty, then a postal ballot of the entire Faculty will occur. If the postal ballot goes against the Academic Committee then the proposal will be returned to the Academic Committee for modification.

Functions of the Committee

The Faculty delegates to the Academic Committee all academic matters that do not require changes to Examination Decrees and Regulations, including the provision and delivery of teaching in all its forms and at all levels, and the recruitment, admission and induction of undergraduate and postgraduate students. The Academic Committee shall inform the Faculty of all its decisions on these matters.

The functions of the Departmental Academic Committee shall include in particular:

definition of the educational objectives of the Department at all levels;
development, implementation and review of strategies for meeting those objectives;
keeping the quality of teaching and learning at all levels in the Department under review at all times;
responding to, and liaising with, bodies external to the Department concerned with teaching and learning matters, (e.g. accreditation and external Quality Assurance audits of teaching performance at undergraduate and/or graduate level)
advising the Department about the resourcing requirements and implications of teaching and learning needs;
developing, implementing and overseeing strategies for enhancing recruitment of high quality undergraduate and postgraduate students;
overview and maintenance of student records;
overview of the General Scheme of Lectures each year, and Lecture Lists each term;
general overview of course publications including course handbooks, promotional literature, and entries on teach ing matters into University publications.