Pay and Contracts

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Information about your employment, which supplements the information in your contract, can be found in the staff handbooks for Support and Academic-related staff.

Roles that have been graded 1 to 5 are referred to as university support staff roles. Roles graded at 6 and above are referred to as academic-related posts. Different terms and conditions apply to these two staff groups

A benefits handbook summarises key University benefits for employees.

Certain HR schemes, such as Sabbatical leave and Variation of Duties only apply to academic staff.  The key schemes can be accessed here.

 

University staff in grades 1 to 10 are employed on incremental pay scales. New staff are usually appointed to the bottom of the grade for their role, and progress through the grade by annual increments.
 
Pay scales are subject to an annual 'cost-of-living' review and current pay scales can be accessed
 here. 


Each grade contains normal incremental pay points as well as discretionary (sometimes referred to as "super-scale") points beyond the maximum of the normal range for the grade.

Incremental progression

  • Support staff - provided that you have been in post for three months prior to 1 August, you will receive an annual increment within your grade on 1 August and thereafter annually until you reach the maximum point of the 'normal' (i.e. not the super-scale discretionary range) scale for the grade of your post.
  • Academic-related staff - provided that you have been in post for three months prior to 1 October, you will receive an annual increment within your grade on 1 October and thereafter annually until you reach the maximum point of the 'normal' (i.e. not the super-scale discretionary range) scale for the grade of your post.

Incremental progression beyond the top of the normal scale is not automatic; for further information see Reward and Recognition.

If you are appointed on a grant or as a research fellow you may have different rules applying to your salary, this will be discussed with you on your appointment.

 

Click here to find the most common payroll-related support information for all University employees.

You will be able to find information about the following:

  • Pay Dates
  • Salary Scales
  • Payroll Taxes
  • National Insurance Number
  • Salary Exchange

If you have any question about payroll and you cannot find the answer in the links above, please contact the HR Team. If you have a question in relation to your payslip or taxes deducted, please attach a copy your payslip with your query, so that the HR Teams can better answer you.

Payroll changes
 

If you agree any contractual changes with your line manager, such as change of hours, these changes should be communicated by email to the HR Team as soon as possible, and in advance of the start date.

 

HR Self-Service comprises Employee Self-Service, Manager Self-Service and the Internal Job Board.

You can log in to HR Self-Service to access your payslips and P60s, update certain personal, job and pay details or to apply for a University job.

If you have been designated as a Self-Service Manager, you can also see information about your team. If your team is not correctly displayed within the Self-Service Manager view, please contact the HR Team.

 

Overtime is only applicable to support staff only (grades 1-5). Academic-related staff are not eligible for overtime; however, members of the academic-related staff who are requested to work on Bank Holidays or fixed days of closure will be compensated by equivalent time-off in lieu.

Full details about of overtime can be found in section 3.7.2 of the Handbook for Support Staff

Overtime is defined as time which, with the approval of the line manager, is worked in excess of the hours specified in the contract of employment.

  • All staff employed in grades 1-5 are eligible for overtime.
  • Overtime can be taken either as time off in lieu (TOIL) or as paid hours. TOIL will be at single time, i.e. one hour off for every additional hour worked.
  • Any additional qualifying hours worked up to 36.5 hours per week will be paid at plain time.
  • Where compensation for overtime is to be paid, additional qualifying hours worked over 36.5 per week will be paid in accordance with the following schedule:
    • the first 7.25 hours of overtime working (in excess of 36.5 hours): time and a half
    • any subsequent hours of overtime working (i.e. on completion of 43.75 hours): double time
    • Overtime on public holidays (where an individual is not contractually obliged to work on public holidays) will be paid at double time.


Work undertaken on an overtime basis should be relative to the substantive post. Work of a different grade, nature, or for a different department should be undertaken on a separate casual contract.

Please ensure you submit any authorised claims to the HR Team before the 6th of the month to ensure it can be paid in the same month.